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| Registrar Services |
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NATIONAL ASSET MANAGEMENT LIMITED (NAMAL), duly incorporated Public Limited liability company, having its registered office at No. 73, W.A.D. Ramanayake Mawatha, Colombo 02. NAMAL engage its duties and responsibilities specially in the field of providing Registrar services and Company Secretarial services for quoted and unquoted Limited Liability companies incorporated in Sri Lanka.
Given below are some of the functions and services we provide as Company Secretary/Registrar. In addition to the under mentioned core duties, we will attend to any other specific matters in connection with company secretarial related functions that would arise from time to time.
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| Secretarial Functions |
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Organizing board meetings and board's committee meetings, formulating meeting agendas in consultation with the chairman/company secretary. Collecting, organizing and distributing information and documents required for meetings. Ensuring that minutes of the meetings are properly recorded and minute books are maintained according to the prevailing law. Ensuring that Annual General Meetings, Extra - Ordinary General Meetings and such other meetings are held, in accordance with the requirements, of the Companies Act No. 07 of 2007 and of the requirements of the Articles of Association of respective companies. Maintenance of registers of members (shareholder register, common seal register, directors register, share certificate register), dealing with transfers and other matters affecting shareholders and also dealing with queries and requests from shareholders. Filing annual returns with the Registrar of Companies in accordance with the requirements of the Companies Act. Filing of Statutory Forms as required by the Companies Act of any changes within the company such as Directors, Registered Address, Name Changes, Special Resolutions, Mortgages etc. Attend to various resolutions and dividend payments, and other company activities. Attend to any query or management information on a regular or ad - hoc basis. Registering of trade marks and trade names with the Registrar of Intellectual Property. |
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| Functions as a Registrar of a Public Quoted / Unquoted Company. |
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Continue to maintain a fully computerized share register subject to the Companies Act, regulations of the Colombo Stock Exchange (CSE) and Securities and Exchange Commission (SEC). Update shareholder profile such as changes of personal information, mailing address, dividend/bank, instructions and other instructions given by shareholders. Liaise with Central Depository System (CDS) and Broker Firms. Attend to share transfers and transmissions. Attend to correspondence with shareholders. Registration of Powers of Attorney, testamentary documents and probate documents, nominees. Compliance with all regulations lay out by relevant regulatory authorities. Attending to lodgments and withdrawals with/from CDS. Issue of Duplicate certificates, dealing with the amendments for share certificates in accordance with the regulations. Preparation of management reports for the company on a regular or ad - hoc basis. Arrangements could be made to carry out Dividend payments, bonus issues and rights issues subject to agreement on time and financial costs that will be necessarily incurred.
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